An automated time and attendance system is a good substitute for manual systems for recording employee attendance and working hours. It not only decreases the effort and time needed to track employee time and attendance but it also significantly reduces the errors in calculating wages.

Automated time and attendance systems use data capture technologies like barcodes. The benefits of barcode time and attendance systems have made it popular among a wide range of industries such as manufacturing, healthcare, retail, warehouse and distribution, government, and education.

Benefits:

Barcode time and attendance systems have many benefits for companies in many ways such as:

• Improves Efficiency

• Reduces Time Required for Payroll Auditing Tasks

• Improves Performance

• Eliminates Fraud and Paperwork Storage

• Enhances Employee Satisfaction

Improves efficiency

Barcode time and attendance tracking systems accurately track employees’ working hours. It improves accounting departments’ efficiency by calculating accurate payrolls. It also helps in understanding the time utilized by workforce. This can enhance labor productivity and thus the efficiency of the whole organization.

Reduces time required for payroll auditing tasks

Data capture by the barcode system is quick and accurate. It is also easy to store and manage the data collected. The system’s software calculates the hours and identifies any payroll issues within no time. This eliminates the time consumed for manually checking payroll audits.

Improves performance

Efficient time and attendance monitoring keeps negative attributes of employees, like excessive absence, coming in late, leaving early, etc., at bay. Barcode time and attendance systems can generate reports that give managers a quick overview of their staff’s hours. This makes it easy to spot any potential problems as well as plan for future labor needs. Thus, application of barcodes helps in improving the performance both at individual and team levels.

Eliminates fraud and paperwork storage

Manual entry of employee time can include misused and fraud data. People can enter a wrong time of entry or exit. Also, it involves maintenance of registers and paperwork to be stored properly for future reference. Management and storage of such data is difficult. These problems are eliminated by barcode time and attendance tracking system, which stores all of the data electronically.

Enhances employee satisfaction

Some employees involved with time and attendance chores feel they are laborious and difficult to maintain. A barcode time and attendance tracking system eases the operations of labor transaction data. It also reduces their time to analyze and make performance reports based on the data collected. The system can automatically generate reports for the supervisors. This may enhance the satisfaction of the concerned employees, managers, and supervisors.

A barcode time and attendance system thus reduces the burden of payroll, HR, and IT staff. This system when integrated with work-in-process (WIP) tracking system and accounting packages helps in providing even more benefits.