5 Ways To Avoid Costly Data Entry Errors
- Author Ray Feoli
- Published June 27, 2011
- Word count 526
If you have a big data entry project, data entry mistakes can ruin your data and possibly the project.
In most cases data entry errors are not blatant. It’s usually that the employees haven’t been properly trained.
To help avoid data entry mistakes on your next project, follow the five tips below. You’ll have a lot more success if you follow these tips.
- Establish a Set of Rules
When it comes to data entry, it’s important to establish a set of rules on how to enter the information. For instance: What do you do if a document you’re entering has incomplete information on it?
Answer: You need a set of rules to address these types of issues. Example: Input 0 if there is no data for that field.
Once you have created a set of rules, you’ll need to train the people who will be doing the data entry. Give them a sample of the data and let them practice. Answer any questions that they may have and check their work for accuracy.
- Rotate The People
Data entry can become very monotonous and tedious. As the organizer, it’s your job to make sure everyone is fresh. Keeping people on a single data set for hours on end can cause more errors.
Be sure to rotate people and give them short breaks. The breaks will help to reenergize them to complete the task at hand.
- Staff Appropriately
If you have a deadline on when the project needs to be done, be sure that you have enough people for the job. You can determine how many people you will need when you’re training people how to enter the data.
Calculate on average how long it takes people to enter a certain amount of data. Based on those figures, you will be able to calculate how many people you need to complete the job.
- Randomly Check For Accuracy
When it comes to data entry, you don’t need to check every line. Randomly check lines for accuracy. If you’re noticing a lot of errors, the data may be compromised.
If this is the case, you will need to pull the data and re-enter it. If you are noticing lots of problems, it probably stems from the training. You will need to reevaluate the training process and inform employees of the errors.
- Stay Organized
The key is to stay organized throughout the entire process. Make sure that the documents are neatly organized for data entry.
Also be sure to have a set of the rules typed and readily available so that employees will have a reference when entering data.
Summary
Following these tips will help to keep your data entry project rolling along. If you’re looking for ways to speed up the process, considering a data capture system from document management software vendors.
This can help to automate portions of the data entry process. In some cases, you may be able to cut weeks off of a large data entry project.
It all depends on your preferences. If the project isn’t too big, consider sticking with old fashioned data entry.
Inception Technologies is one of the top document management software vendors. We offer data capture systems and more. Learn more at InceptionTech.com.
Article source: https://articlebiz.comRate article
Article comments
There are no posted comments.
Related articles
- Why is SEO for businesses on the Wirral important
- Proton Mail In Vivaldi Email
- Email Deployment
- Search Engine Marketing: Unleashing Its Power for Your Business
- Squarespace email campaigns vs Mailchimp
- Squarespace email campaigns vs Mailchimp
- Commercial Cleaning Services in Auckland: A Deep Dive into Angel Cleaning
- What is CCTLD?
- Why Women of Color Need to Support Kamala Harris
- Email Extractor from CSV
- How to download Gmail email content into a CSV file.
- Is email marketing legit?
- How SEO Can Improve Your Business?
- Mitsubishi Electric proves heat pump compatibility with microbore pipework
- What makes the city of Melbourne such a unique place?
- What is the role of the Royal Society of London?
- Festive Decor with a Global Twist
- Mixer of Styles, The Boho Mid Century Farmhouse
- Explore Cape Town: Group Cape Town Tours With a Private Shuttle
- Exploring Airbnb Cleaning Service in Auckland: History, Trends, and Future Implications
- Chauffeur Car and Driver Hire Services in Cape Town
- Explore the Best Cape Town City Private Tours
- How I Watched My Manifestations Unfold in Realtime Through Tarot
- Your Go-To Lighting Store in Brampton
- Halloween makeup ideas 2024
- The two doctors who made a difference in preventing polio
- Your Guide to Cape Town Airport Transfers
- What lessons were learnt from the 1962 Cuban Missile Crisis?
- Exclusive Interview with Maddox Blackstone
- The Dark Reality of Forced Prison Labor: Why I Stand Behind Proposition 6