Without any doubt, when organizations began applying advanced technological innovation, they marked a before and after in virtually every business process, including document generation. As technology progressed, document production enhanced with fresh, much more user-friendly applications and more intelligent processes that have made things far easier and have opened up new business opportunities.

Through the years, document production software is becoming more sophisticated and has increased its capability to enable multiple functions. Even though often perceived simply as mere text processing programs, these applications are far more advanced and enable companies to add static as well as dynamic data, include several types of charts, automate the generation of electronic documents that adhere to international standards - which include PDF format -, etc.

Document Production: Mass Progress

Obtaining full command over resources in every step of the document process, from design to production and composition, is crucial to a company. Consequently, document management solutions are particularly important to ensure that the whole set of data can be tracked and monitored. Consequently, document production technology enables any user to produce interactive documents that meet the needs of both individual users and corporations around the globe.

As technological discoveries have been growing, the characteristics of this kind of software programs have multiplied. For example, one of the main advantages of these products is that users can develop their specific customized templates, which they may easily transform directly into interactive documents to be published or printed. As a result, corporate users can use their specific templates to generate advanced documents and deliver them through numerous channels, never having to lose time in manual activities.

Flexible and Automated Processes

Typically, document production software also presents another characteristic, closely linked to the ease-of-use of these tools, which is the creation of automated processes. All document production solutions simplify and automate the production of paper and electronic documents as required by each individual company, by allowing corporate users to control the process directly from the provided interface. This software also enables organizations to deliver standard-based documents, such as PDFs, which drastically increases customer loyalty and reduces their costs.

These features guarantee a user-friendly environment when they are coupled with an intuitive interface based on the concept of WYSIWYG (What You See is What You Get) or the ability to generate and display a document while viewing the final result. With the right document generation software, companies not only benefit from all of these features, but they may also go much further and increase the overall efficiency, productivity, flexibility and performance of their document production and distribution processes.

However, the needs that arise when managing the entire document life cycle require advanced solutions to monitor, control and manage the supply chain of documents. This can be compared to the way in which ERPs manage the resources of a company to meet similar goals. For this reason, some companies define these tools as DRP (Document Resource Planning) software. The concept of DRP software covers all applications that manage and coordinate the resources and information related to the life cycle of business documents. Their goal is simple: to increase overall efficiency and flexibility in the current document production industry while maintaining control.

High Volume Production

Although the concept of document production software refers to all kinds of document generation solutions and contexts, it is actually closely linked to high volume document production environments. In any organization, certain departments or experts, due to the nature of their tasks, may require production and printing of large amounts of high-quality documents with a professional finish. For example, data processing departments, administrative workers and sales executives generally work in environments in which large amounts of documents are printed each day, and they obviously require a software tool that meets these specific printing needs.

As software houses offer document production solutions that meet the needs of any customer, the company's product portfolio includes High Volume Docs Generation. This kind of solutions are especially designed for companies that need to print and process large volumes of documents within a reasonable time frame, and also performs automated post-processing tasks. Thus, users can take full advantage of document production software.