In the modern business world, telecommunications has become commonplace. Interoffice communication that used to be carried out in person or on the telephone has been replaced by Email.

There are many advantages to sending memos and messages by this method. No one should have an excuse for missing an important meeting, and detailed lists of tasks are not left lying around to get misplaced or thrown away by mistake. The amount of paper and filing has been reduced. It also cuts down on the amount of time a person spends away from their desk. You can build strong working relationships by presenting your thoughts clearly and accurately through E mails.

Writing emails is different to writing a memo or a brief letter. You need to write a specific subject line. There is so much junk mail in most people's mailboxes that you need to be sure that yours does not get deleted with the rest. Give enough detail in the subject line to ensure the recipient knows that it is a real message.

You should focus on only one subject in your message. If there is more than one point that you are trying to make, you may want to list and number them so the reader will finish the whole message. For various subjects, send separate emails. The recipient can then file them in the appropriate folders.

When sending emails in a business setting, use proper spelling, capitalization, and punctuation. Using the popular abbreviations looks very unprofessional. You should also skip lines between paragraphs..

When communicating with someone else in your company, do not assume that they remember who you are on a first name basis, especially in a larger company. Always identify yourself by your full name, job title, and department.

Never send an abusive or aggressive email. In the wrong hands, it could cost you a promotion and even your job. Always act like a professional and it will pay of in the long run.

You should always double check your message for grammatical and spelling errors before you send it. Also reread it to make sure that it clearly states the message that you are trying to convey. You should also make sure that there isn't anything in the mail that you do not want anyone else to see. There is no guaranteed privacy when sending these messages. Anyone who really wants to see them can.

Writing and sending Emails is not as difficult as it sounds. The main thing to remember is to clearly convey your message in a courteous and professional manner. Your recipients will return the favor.