Email Management Basics – How to Store Emails Effectively
Computers & Technology → Email
- Author Mark Burgunder
- Published June 26, 2009
- Word count 406
Many, if not most, businesses are amazingly casual about email retention, email storage, and email management in general. At the same time, the percentage of business actually conducted by email continues to soar. Many businesses think they have an email archiving system, while what they actually is an email storage system.
You can check here http://www.mail-archive.com.au
A business may carefully back up its system daily, accomplishing email storage, but is that backup correct or useful? Consider habits employees may have, such as deleting emails they don’t think they need or keeping hundreds of emails either in their in-box or their own system of folders, not only posing an email management problem, but also making it very difficult to retrieve important emails later.
Employees are likely to need hours, if not days, to find an old email, and if they’ve left it can take weeks for someone else to do so. Much of the time spent chasing down emails is under the radar – employees aren’t going to bring that to a supervisor’s attention if they can help it.
To avoid overwhelming their email storage, many businesses have formal or informal policies that direct employees to delete emails after some period of time so email storage doesn’t overwhelm the system, but that means all emails go. Because backup systems are incremental, data is somewhat readily available for up to a few months, but after that employees are faced with the additional problem of which backup contains the right information.
One of the primary assets of email archiving is that important emails - and their attachments - are always saved. Any message needed will be readily available in a good email archiving system, and will be date stamped so there is no question whether anyone might have altered the message. A good email archiving system saves all messages, in and out, both internal and external, and can handle several years worth of email storage, as needed, while still providing fast searches through the email archiving system.
While finding a given email may be difficult, finding an attachment is hundreds of times more challenging, even in a system with good email storage in a backup system. Most systems are incremental, backed up for a period of time Finding the right backup and opening dozens, or hundreds, of email messages to see if a particular document is attached is more than daunting.
Mark Burgunder is the managing director at Avanti Hosting. Avanti Hosting specializes in email archiving provided as a service to give our clients peace of mind that the information contained in their email records is save and preserved. Take control of the information in your emails now! Visit Avanti Hosting at: http://www.mail-archive.com.au
Article source: https://articlebiz.comRate article
Article comments
There are no posted comments.
Related articles
- Writing Engaging Email Newsletters!
- Proton Mail In Vivaldi Email
- Email Deployment
- Squarespace email campaigns vs Mailchimp
- Squarespace email campaigns vs Mailchimp
- Email Extractor from CSV
- How to download Gmail email content into a CSV file.
- Is email marketing legit?
- Mastering Lead Generation in 2024 Techniques to Attract More Customers
- Technology and gadgets
- Navigating the Cybersecurity Landscape: A Comprehensive Guide for Businesses
- Improving Email Deliverability: Best Practices and Tips
- Boost Your Business's Credibility with a Custom Domain Email
- 10 Benefits of Temporary Email and Why You Should be Using
- 10 Crіtісаl Rеаѕоnѕ Whу Yоur Buѕіnеѕѕ Needs Emаіl Mаrkеtіng
- Managing Your In-House Email with MDaemon Messaging Server
- How do I connect with AOL Customer Support? | +1 8885154600
- Optimize and protect your business email workflows
- 5 Quick Tips to Resolve POGO Games Not working and Sign in issue
- How to Earn Money from Email Marketing. Email Marketing for Beginners:
- How to Make Custom Personal Or Business Mail Logos?
- Best Gmail Backup Tool Review
- Powerful business email with MDaemon Messaging Server
- Email Marketing By Spoken Communication
- MDaemon Messaging Server - a business email server for Windows
- How to Reinstall AOL Desktop Gold
- Avaya Users Email List - Avaya Users Mailing Data - B2B Technology Lists
- Autodesk Users Email List - Buy AutoDesk User List - B2B Technology Lists
- Actuate Users Email List - Actuate Users Mailing List - B2B Technology Lists
- Email etiquette nightmares we could all do without