In order to handle corporate recruitment needs a software application which is known as Applicant Tracking System ("ATS") helps, and it is also known as Recruiting Software. In order to allure candidates, most companies include a career site of themselves who post jobs onto their own website. Candidates may apply for specific jobs or generally to the company. The candidate data will be stored inside a database to allow effective searching, filtering, and routing of applications.

The largest organizational benefit of an applicant tracking system is improved productivity of the recruiting team. Managing of requisition and candidate data electronically which is an automated process reduces significantly the inefficiencies. A quick decision-making is also possible with the improved organization of candidate information. The reduction in cost and time per hire is possible with all this.

Applicant tracking systems blueprinted considering recruiting and staffing firms is somewhat different from those with a corporate HR orientation. These typically include more robust reporting tools, as well as more comprehensive tools for contact management and client and candidate management. These extra features make them especially well-suited for firms which go for contract staffing and/or those who have higher employee turnover.

There should be more competitive spirit in small and medium enterprises as compared to bigger firms. There should be an assurance from them about more productivity and utilization of resources to the maximum extent. There has been a decline in the willingness from the skilled workers to work for SMEs as the resource requirement by bigger companies in developed countries has increased. With the demand for candidates growing SMEs are bound to feel the pinch .

Accordingly, it is an acid test for SMEs to maintain and increase the quality of their hires as well as reducing the cost and drawbacks in their recruitment process.

Technology adaptation by SMEs can give them an edge and helps them to stay competitive. Help comes from process optimization which ensures management and retention of knowledge. This can be realized with a productivity software which is cost-effective. The inefficiencies of manual systems is removed by this productivity software which helps to implement processes and generate profiles.

In case there is a dearth of talent, recruitment automation helps to maintain the details of candidate at one place which the company can take help from for resources and quality data, collected over a period of time, out of it. Knowledge can be retained and managed in addition to maintaining design of effective processes for candidate tracking, when there is increase in recruiter attrition. With good MIS reports, a better decision making can be done by managers and they can point out where the results are coming from and where from not with the money spent.

The crucial purpose of an applicant tracking system is to serve the organisation’s administration, especially the HR department, in keep track of the job applications coming in which in turn help them take right people.

An ATS generally maintains information about the organization’s job avenues, the hiring workflow, resumes of incoming applications and all correspondence with applicants. On the basis of bio-data and information collected during the job application, storage of applications is done. The discovery and tracking of the right candidate is done by the information available with applicant tracking system.